A5 paper are used for short letters whilst A4 paper is used for longer letters. Both sizes are displayed on portrait orientation.
A continuation sheet is used if a letter is longer than one page. This sheet should be prepared in keeping with specific standards.
Here are the guidelines when preparing continuation sheet:
A continuation sheet is used if a letter is longer than one page. This sheet should be prepared in keeping with specific standards.
Here are the guidelines when preparing continuation sheet:
- it is best to start the second page with the beginning of a new paragraph.
- do not leave only the first line of new paragraph at the end of a page.
- do not carry over only the last line of a paragraph to the continuation page.
- make sure that the continuation sheet contains at least two lines of text in addition to teh complimentary close and signature block.
- do not number the first sheet; all subsequent pages must be numbered.
Continuation page formats
Blocked layout
Lexington Court Hotel 1987 Coral Street CASTRIES 9 July 2015 The Chief Executive Officer St Lucia Marketing Board Baptiste Street CASTRIES ___________________________________ First page Page 2 9 July 2015 The Chief Executive Officer --------------------------------------------------------------------------- Second page |
Semi-blocked layout
Lexington Court Hotel 1987 Coral Street CASTRIES 9 July 2015 The Chief Executive Officer St Lucia Marketing Board Baptiste Street CASTRIES --------------------------------------------------------------------------- First page Page 2 9 July 2015 The Chief Executive Officer --------------------------------------------------------------------------- Second page |
Indented layout
Lexington Court Hotel, 1987 Coral Street, CASTRIES. 9th July, 2015 The Chief Executive Officer, St Lucia Marketing Board, Baptiste Street, CASTRIES. --------------------------------------------------------------------------- First page Page 2. 9th July, 2015. The Chief Executive Officer. --------------------------------------------------------------------------- Second page |
The format of the continuation page will differ according to the letter format used. See the samples for each layout on how they should be presented in each style. |